Change a carrier’s status
Move a carrier between statuses to reflect its real availability — for example, marking it In Repair when it needs a fix, or back to Available when it’s ready to lend again. Status controls appear on the carrier’s detail page.
A carrier is always in exactly one status: Available, On loan, In repair, Reserved, or Archived. This page covers the statuses you set by hand. On loan is set by checking a carrier out and cleared by checking it in.
Steps
1. Open the carrier
Open the carrier’s detail page from your inventory. The available actions depend on the carrier’s current status.
2. Set In Repair
When a carrier needs repair, choose Set In Repair. A repair note is required — describe the issue (for example, “Ring damaged, sent to repair person”). The carrier becomes unavailable and can’t be loaned or reserved until it’s marked Available again. Setting In Repair is done by a Library Owner or above.
3. Mark Available again
While a carrier is In Repair, choose Mark Available to return it to inventory once the repair is done.
4. Reserve a carrier
From an Available carrier, choose Reserve to hold it for a specific caregiver, with an optional pickup date. Reserved holds expire after the library’s hold window (14 days by default) and return to Available automatically. See Reserve a carrier.
5. Archive a carrier
Choose Archive to remove a carrier from active inventory — for example, when it’s retired. Pick an archive reason; only reasons valid for the carrier’s current status are offered. Archived carriers move to the Archived view and can be restored later, subject to your plan’s carrier limit. Archiving a carrier as Lost or Overdue while it’s on loan also closes the open loan as ended without return.
Which transitions are allowed
- Available → can be reserved, set In Repair, checked out, or archived.
- In Repair → can be marked Available or archived.
- Reserved → the reservation can be cancelled (returning it to Available) or fulfilled by check-out.
- On loan → cleared by check-in; can also be archived as Lost or Overdue.
- Archived → can be restored to Available if you’re under your carrier limit.
Only active (non-archived) carriers count toward your tier’s carrier limit, so archiving frees a slot and restoring uses one.