Glossary
Short definitions of the terms you’ll meet across Carrier Stash, in alphabetical order. Each one links to the page that explains it fully.
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access mode — An organization-wide setting that controls whether members can see caregivers and loan history across all libraries (org-wide) or only in the libraries they’re assigned to (per-library).
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archive — Retiring a carrier from active inventory with a reason. An archived carrier keeps its full history, stops counting toward your plan’s carrier limit, and can be restored later.
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attestation (waiver attestation) — A record that a caregiver agreed to your organization’s waiver. Attestations are kept as a running history — you record a new one each time the caregiver re-signs.
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caregiver — The person who borrows a carrier. Caregivers don’t have accounts — staff and volunteers create and maintain their records.
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carrier ID — The short number a carrier gets automatically when it’s added. It never changes — even if the carrier moves to another library — so printed labels and QR codes stay valid.
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condition — A carrier’s physical state: New, Like New, Good, Fair, or Poor. It’s recorded when the carrier is added and again at every check-out and check-in.
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condition timeline — The record on a carrier’s detail page of every condition ever captured for it, in date order — the quickest way to see how a carrier has held up over time.
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dashboard — The home screen you land on inside your organization, with shortcuts to check-out and check-in and a list of overdue loans.
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Do Not Lend / Do Not Lend gate — A caregiver flag, set by hand with a required reason, that stops that person borrowing. The gate is the check that enforces it at check-out: it blocks Users, while a Library Owner or Org Admin can override it with a required reason, which is logged.
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fit check — Also called a safety fitting or carrier orientation: a logged note that a caregiver was shown how to wear a carrier safely. It’s advisory only and never required for a check-out.
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flag — A marker on a caregiver’s record — Do Not Lend, Damage history, Overdue history, or See note — that alerts your team to a lending concern.
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giveaway — Handing a carrier to a recipient for keeps instead of lending it. The carrier is archived, and a permanent record keeps the donor and recipient details.
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loan eligible — Whether a carrier can be checked out. Education-only carriers have this switched off: they can be shown and demonstrated, but never lent.
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Meetup Mode — A faster, simplified version of check-out, check-in, and carrier lookup for busy meetups. Same records underneath — just fewer steps on screen.
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organization — The top-level account everything lives under: libraries, carriers, caregivers, and your team.
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packing list — The list of carriers someone is bringing to an event, ticked off as packed before the event and as returned after. It never changes a carrier’s status.
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quick-create — Adding a new caregiver in the middle of a check-out with just a first and last name, so lending isn’t held up. Details can be filled in later.
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reservation (hold) — A hold that keeps an Available carrier waiting for a specific caregiver until it’s picked up, cancelled, or expires.
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soft lock — The state an organization enters when it’s over its plan’s limits, usually after a downgrade. Everything stays visible and check-ins still work, but new check-outs are paused and you can’t add carriers or libraries until you’re back under the limit or upgrade.
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status — Where a carrier is in the lending cycle: Available, On loan, Reserved, Out for Repair, or Archived. Every carrier has exactly one.
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tier — Your organization’s subscription plan: Free, Starter, Pro, or Plus. It sets how many active carriers and libraries you can have and which features are unlocked.
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transfer — Moving a carrier to another library in the same organization. It keeps its Carrier ID and full history, so printed labels stay valid.
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waitlist — The first-come, first-served line of caregivers waiting for a specific carrier that’s currently out.
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waiver version — The label you give each edition of your waiver wording (for example, “2026 standard”). It’s recorded with every attestation, so you always know which wording was agreed to.